executive admon. asistent

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executive admon. asistent
Location:
Houston, Texas, United States
Date:
June 15 2011
Description
DIANA HERNANDEZ

4137 Dover St. #14Houston, Texas 77087 832-890-1269 (C) dhkitty1965@yahoo.com

OBJECTIVE Seeking position with a growth-oriented firm in an environment offering challenges and responsibilities. Willing to work on contract basis.

EMPLOYMENT

YOUR STORAGE PLACE, Houston, Texas 8/06-9/07Manager (lived on Property)Duties included opening office, responsible for coordinating and complete supervision of one Asst manager, two maintenance men and one floater, running reports needed for the day, clean property daily, greeted customers, showed units, rent units, collect rent, prepared all vendor invoices for payment entered them in QuickBooks, make collection calls, maintain and update weekly/monthly reports to send to District Manager, make bank deposits daily then enter in QB. TOPPINS LAW FIRM, Houston, Texas 11/05-7/06Executive Administrative Assistant/Office ManagerDuties included general office duties, opening office, answering phones, setting appointments for head of the firm and other attorneys, ordering office supplies, maintaining client files, preparing all vendor/client invoices for payment and enter in QuickBooks, make collections calls, distribute all incoming/outgoing mail, assisted in after hour functions for the office, make bank deposits daily, assisted Marketing coordinator on projects when needed ABBY OFFICE CENTERS, Houston, Texas 6/04-07/05Administrative AssistantDuties include assisting the Office Manager/70 tenants with general office duties, calculating/entering monthly billing spreadsheets into Morningstar, other duties-collecting Rent from tenants, preparing offices for new tenants, collections, ordering office supplies, maintaining the kitchen, answered heavy switchboard for Receptionist on breaks, distributions of all incoming/outgoing mail. OTHON, INC., CONSULTING ENGINEERS, Houston, Texas 8/01 – 7/03

Sr. Administrative Assistant

Provided general administrative duties including preparing and editing reports and project specifications, dictating letters for project managers and receiving and distributing faxes, making travel arrangement for project managers, maintaining project files and office equipment. In addition, maintained technical library and provided relief for receptionist. Various Temporary jobs (2) CLAUDIA MORRILL AGENCY, Houston, Texas NANCY PRITCHARD & ASSOCIATES, Houston, TX 7/96 – 11/99

Receptionist

Greeted quests and assisted in answering phones for 21 tenants in secretarial suites. Typed wills, deeds of trust, power of attorneys, liens and witness documents for attorneys. Opened e-mails, downloaded and reformatted resumes for recruiter placements. Assisted in the invoicing of tenants. DUKE ENERGY, Houston, Texas

Trading Floor Receptionist (Temporary Assignment)

Answered phones for 30 traders and receptionist for main office. Ordered office supplies for several departments and vacation fill-in for other administrative personnel. Assisted operation supervisor in coordinating move of 600 staffers to the Galleria area. DIANA HERNANDEZ

Page Two

KOCH INDUSTRIES, Houston, TX 3/99 – 10/00

Administrative Assistant II

Answered phones for distribution team and chemical traders/logistic and provided back-up support for other administrative personnel. Distributed daily/weekly inventory statements to customers. Order all office supplies for trading floor and maintained supply room. Maintained weekly calendar of travel and made international and domestic travel arrangement for departments. Provided general administrative duties including distribution of mail and faxes. Updated and maintained ISO-9002 manual. DYNEGY, Houston, Texas 7/97 – 3/99

Trading Floor Receptionist

Answered phones for 40 traders and provided back-up support for other administrative personnel. Copied and distributed daily reports to gas/power traders. Coordinated and maintained supply room. Maintained weekly calendar of travel and made international and domestic travel arrangements for departments. Provided general administrative duties including distribution of mail and faxes. Booked conference room for meetings. FIRST CHICAGO BANK, Houston, Texas 7/89 – 2/94

Receptionist/Jr. Secretary

Duties included, answering switchboard, ordering office/kitchen supplies, assisted in balancing petty cash account. Received all vendor invoices and prepared t
Details
Job Type:
Part Time
Work Exp:
10 Year(s)
Salary:
15.00 - 17.00
Salary Type:
Hourly
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